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We have not received permission to collect fees on Cook County
Forest Preserve property.
So, to avoid trouble with the Forest Preserve and to simplify the fee
collection procedures, the Board of Directors has adopted the use of an O-Pass
program.
No more $5 unpaid debts! No more keeping track of an envelope
as you run
through the brambles and marshes of Willow Springs Woods! No more
Monday morning
writing of $8 dollar checks to CAOC! You don't have to scrounging
for 6
stamps throughout the Fall --- You can now just send in one payment
with one stamp
and be done!
O-Passes
pre-pay for CAOC meets and receive an O-Pass. At registration,
present your
O-Pass; it will be accepted for payment for all fees and expenses.
O-Passes
will generally be issued for $40; as they are used, they will be
punched. All
participants - members and non-members are encouraged to purchase
an O-Pass.
Specifically, the procedures and rules are as follows:
- Send in $40 (or a lesser amount) to
Chicago Area Orienteering
Club
P.O.
Box 0425
Chicago, IL 60690-0425
Include your name and address.
- Cards are issued for $40; however, if you wish to
pay a lessor amount, that
is acceptable. Your card will be made or punched down to the
lower amount.
- The O-Passes will be encased in plastic laminate.
- O-Passes will
be sent to you or be made available for pick-up at the next meet
after your money is received.
- O-Passes will not expire; they will be
good for meet fees and expenses in
following years.
- Unfortunately, if you lose your O-Pass we will not be able
to give you a
refund. While each card will have a serial number, they will
be like
O-Currency.
- O-Passes can be used for membership payment or T-shirt
purchase.
- If you forget your card, you must revert to the Envelope
System for that
meet. You do have the option of presenting your O-Pass at the
next meet to be
punched for the previous meet.
- If you have any questions or issues,
send an e-mail to
treasurer@chicago-orienteering.org with
O-Pass in the reference line or, write to CAOC at
Chicago Area Orienteering
Club
P.O. Box
0425
Chicago, IL 60690-0425.
The Board also decided that while discounts may be offered in
the future for
those using the O-Pass, for this Fall, the meet fees will remain
the same: $5
for CAOC members, $8 for non-CAOC members. Memberships will remain
the same:
$10 for Individual, $15 for Family, $28 for 3 year Individual, $42 for 3
year Family.
The Envelope System
We will
continue to
use the Envelope System for those who do not pre-purchase an
O-Pass. If you
do not have an O-Pass at registration, you will receive an
envelope which
should have notes as to amounts owed on it. Please make out
a check to Chicago
Area Orienteering Club and using the pre-printed envelope,
drop it in the mail.
New Registration and Meet Accounting Procedures
Meet Directors are being given new instructions for registration
incorporating the O-Pass and the Envelope System as well as
for completion of the New Meet Accounting Form.
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