Putting on a successful orienteering meet requires
many people. This area is devoted to Meet Directors and Course
The meet director is administratively
in charge of the meet. This includes working with the course
setter on where
the start is going
to be and working on getting the permit for the forest preserve.
Please contact the permit
the permits ASAP. The sooner the better, as people have lined
up on New Years Day for permits. We have not had
too much problem getting the permits, but starts and dates have
changed over permit issues.
The meet director must organize the volunteer recruitment, equipment,
beginner training, (food?), etc. You must get in contact with the
course setter and discuss general ideas for courses, start area,
format. Keep the vice president informed of meet progress. Also
the responsibility of the meet director to make sure the course
setter has planned good courses, that controls were all vetted and
flagged. The meet director will also assist with hanging the bags
for the meet.
||With course setter discuss general ideas for courses, start,
format (long O, memory O, map exchange etc.)
||Review courses and clue sheets designed by course setter and
forward to Course Reviewer for approval.
||Vet flagged locations.
||Help pick up controls at previous meet and equipment.
||Assist in control hanging if needed.
||Supervise and direct meet. Stay unassigned as much as possible
in order to be able to jump in and help where required when
assigned volunteers don't show up and are overwhelmed. Direct
control pickup and disposition of equipment.
||Finalize meet accounting
sheet, deposit money to the club checking account, and send
all forms to the treasurer. (E-mail the treasurer
to get the current snail-mail address.) Send results
For complete details on setting courses, see the Course
The course setters willl familiarize themselves with the USOF guidelines
for setting White, Yellow and Orange courses so the easy courses
are appropriate and not too hard. This info will be on the web site
shortly. They will keep the meet director informed and discuss ideas
together. After they design and flag the required courses and clue
sheets in accordance with above schedule, they will be responsible
for hanging all controls in proper location as described by approved
clue sheet and map. On the morning of the meet, they will be available
to assist meet director in any emergencies that occur on courses.
Finally, they will help with control pick-ups on Sunday.
I would like to add that we are still searching for meet directors
and course setters, and that if everyone pitches in the work of
many mean less for few.
The red and green courses should be use the e-Punch system. For
the orange course, use of the e-Punch system is encouraged but left
to the discretion of the meet director and course setter. (Please
keep the webmaster informed of the decision so that the meet information
page can be kept current.)
ePunch Race Day Instructions